WF-002 · Finance
Supplier invoice payment release
Document type: Invoice · 3 steps · 63 items currently in flight
Approval cycle
Trigger
Document classified as Invoice
1
Invoice capture check
SequentialAssigned role: Accounts Payable
Action: Review
Due within 1 working day
Escalates to: AP Supervisor
2
Budget holder approval
SequentialAssigned role: Department Head
Action: Approve
Due within 2 working days
Escalates to: Finance Controller
3
Payment release
SequentialAssigned role: Finance Controller
Action: Approve
Due within 2 working days
Escalates to: CFO
Completed
Reference number locked, document published to repository, audit trail sealed
Settings
Email notification at each step
Reminder 24 hours before due
Auto-escalate when overdue
Allow delegation while on leave
Require comment on rejection
Recent activity
Escalation rule updated
Head of Legal added at step 3 — 16 Sep 2026
Version published
v4 published by Records Manager — 16 Sep 2026
Step renamed
"Legal review" → "Legal clearance" — 11 Sep 2026